You know us as the food and beverage company behind a lot of your favorites like Stouffer’s, Nesquik, Toll House, and Lean Cuisine, as well as new discoveries like Sweet Earth and Chameleon Cold-Brew coffee. Across our organization, we’re building a workplace where collaboration is essential, courage is rewarded, speed is expected, and agility is the norm to delight our consumers every single day!
Under direction, the Administrative Assistant is responsible for advanced secretarial, administrative and confidential assignments for Director level issues and activities acting on their own initiative in support of the Director and as appropriate, exercising independent judgment and discretion.
The primary responsibilities include but are not limited to the following:
Organizing Director’s time, taking into consideration priorities, available time, and other variables.
Managing director’s calendar, proactively addressing scheduling conflicts, sets and maintains schedule of appointments and meetings. Keeping executive “on schedule.”
Completing all arrangements for travel and conference, preparing itinerary, secure hotel/transportation and pertinent flight info.
Daily office operations: opens, sorts, and distributes incoming mail, answers, screens, delegates, and handles incoming phone calls; maintains office efficiency and handles unforeseen situations.
Managing the Director’s email – prioritize and respond, if needed, immediately.
Serving as liaison with direct reports, employees and vendors. Maintains confidential nature of communications.
Providing follow-up to pending issues to assure completion of tasks – internal and external.
Ordering office supplies, office equipment as necessary.
Assisting the Director’s direct reports as applicable
Coordinate Meetings & Events:
Creating presentations utilizing advanced PowerPoint knowledge to include charts, graphs, etc
Coordinating activities, with Administrative assistants, such as department team building and functions
Schedule and manage arrangements for meetings and events including, rooms, ordering meals, refreshments, travel logistics, etc.
International Meetings –ensure proper travel documents are obtained. Coordinate with overseas offices on logistical details, including receiving and loading of presentations.
Maintaining and tracking department expenses on supplies and other purchases. Manage AMEX P-Card for the team
Acting as backup departmental coverage support to the Division President’s Assistant
REQUIREMENTS AND MINIMUM EDUCATION LEVEL:
Minimum of 5-10+ years administrative experience required.
Minimum of completed high school diploma or equivalent degree
Experience in a corporate environment, navigating highly matrixed organizational structures
Ability to exercise and maintain a high degree of confidentiality
Demonstrates professional judgment and discretion.
Use of excellent time management and interpersonal skills, able to work autonomously
Strong computer skills, proficient in the use of Microsoft Office programs including Outlook, Word, Excel, PowerPoint & Visio.
Strong communication skills, both written and verbal.
Detail-oriented team player with ability to handle multiple projects simultaneously in fast-paced environment.
Ability to interact with all levels of management.
Ability to work in team-based environment, developing cross-functional network of resources, maintaining effective working relationships.
The Nestlé Companies are equal employment and affirmative action employers and looking for diversity in qualified candidates for employment.
Make a good impression before you reach the interview room by updating and maintaining your LinkedIn profile. Prepare for your interview by researching the company, practicing your interview skills, and studying the position so you can see how your skills match up. So you aren’t flustered on your way to the interview, do a dry run to the interview location before your interview day. If you’re looking for more support, reach out to other veterans who have had success with job searching to help you prep.
Update your LinkedIn
Research our culture, our people, and the location of your interview
Do a dry run to the interview location
Prepare specific examples that fit the job requirements
Use our online skills translator to best explain your skills and experience
Practice a mock interview
Reach out to other veterans
During the Interview
During the interview:
Put your best foot forward by arriving in appropriate attire and showcasing the situations, behaviors, and outcomes that have led to your success. By highlighting the skills you obtained in the military and owning your accomplishments, you’ll make a lasting impression.
Dress in business formal
Have a printed copy of your résumé
Highlight the skills that match with this job
Share your accomplishments
Emphasize your dedication to the job
After the Interview
After the interview:
If you’re interested in the position, make it known! Sending an email or thank-you note show your appreciation and keep you in the interviewer’s mind. The job market is competitive, so don’t be discouraged by not landing a job on the first try. Instead, view each interview as a learning experience that will prepare you for future opportunities.
The Nestlé Companies are equal opportunity and affirmative action employers and are looking for diversity in qualified candidates for employment: Minority/Female/Disabled/Protected Veteran. If you require an accommodation in order to view or apply to open positions, please dial 711 and provide this number to the operator: 1-877-204-8650. For technical assistance: email NesCareersSupport@icareerhelp.com or phone 1-877-204-8650.